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Executive Assistant
Pradeep Stainless
Chennai, India
23 days ago
Salary:INR 25,000 - 30,000 / month
Experience:3 - 7 years
Type:Full Time
Workplace:Office
Premium Membership Benefits
- Stand Out with Priority Review: Your application gets priority over regular applications and you may be prioritized for other suitable jobs.
- Get a INR 10,000 Duruper cash reward upon successful placement.
Premium Membership Benefits
- Stand Out with Priority Review: Your application gets priority over regular applications and you may be prioritized for other suitable jobs.
- Get a INR 10,000 Duruper cash reward upon successful placement.
Skills
Executive Assistance
MD Coordination
Vendor Management
Email Management
Business Correspondence
Email Drafting
Quotation Verification
MS Office
Reporting & Documentation
Inter-Department Coordination
Follow-Up & Task Management
Confidentiality
Time Management
Communication Skills
Attention to Detail
Job Description
Job Summary
We are looking for a highly organized and proactive Executive Assistant to the Managing Director to provide comprehensive administrative and business support. The role involves managing the MD’s work coordination, emails and correspondence, vendor follow-ups, quotation verification, reporting, and inter-departmental coordination while ensuring timely closure of assigned tasks and complete confidentiality.
Roles & Responsibilities
Coordinate and follow up on the MD’s daily official activities, tasks, meetings, appointments, and schedules.
Track pending matters, commitments, and action items and provide regular status updates.
Coordinate with vendors on quotations, orders, deliveries, payments, and pending issues.
Monitor, prioritize, draft, and follow up on important official emails and correspondence.
Prepare professional emails, follow-ups, reminders, enquiries, reports, and business communications.
Verify and compare quotations and escalate discrepancies or delays to the MD.
Prepare pending-task reports, summaries, and follow-up status reports.
Coordinate with HR, Purchase, Accounts, Production, Stores, Sales, Maintenance, and other departments.
Maintain organized records of quotations, communications, approvals, and important documents.
Ensure confidentiality of all management-related information and communications.
Mandatory Requirements
Graduate / Postgraduate with 3–7 years of relevant experience.
Excellent verbal and written communication skills.
Strong email drafting and business correspondence skills.
Proficiency in MS Word, Excel, PowerPoint, and Outlook/Gmail.
Strong follow-up, coordination, organizational, and time-management abilities.
Ability to prioritize tasks, manage multiple assignments, and work under pressure.
Strong attention to detail and quotation comparison skills.
Ability to handle confidential information with complete discretion.
Professional, proactive, responsible, and independent approach.
Gender Required : Female