Branch Administration & HR Executive

Job Summary

We are seeking a hands-on, reliable, and detail-oriented Branch Administration & HR Executive to independently manage the day-to-day HR, administration, facility management, expense tracking, and documentation activities for Pune branch. The role involves coordinating closely with the Chennai corporate office for HR administration, payroll inputs, branch expenses, compliance documentation, and operational requirements. Candidates with combined experience in HR administration, general administration, and basic accounting support will be preferred over candidates with a purely accounting-focused background.

Roles & Responsibilities

1. HR & Employee Administration

• Maintain employee attendance, leave records, personnel files, and employment documentation.

• Coordinate employee joining formalities, onboarding documentation, and exit procedures.

• Prepare and submit monthly attendance records and payroll input data to the Chennai corporate office.

• Coordinate employee welfare, uniforms, training schedules, and routine HR matters.

2. Branch Administration & Facility Management

• Manage day-to-day office operations, facilities, rent, utilities, internet services, and recurring expenses.

• Maintain records of company vehicles, mobile phones, IT equipment, and other office assets.

• Coordinate with vendors, obtain quotations, and process purchase requests as per company approval procedures.

• Arrange business travel, accommodation, and other administrative requirements.

3. Expense Control & Accounting Support

• Collect, verify, and organize invoices, receipts, and supporting documents for branch expenses.

• Prepare monthly expense statements and budget-versus-actual reports.

• Maintain petty cash and employee travel expense records, where applicable.

• Submit complete payment documentation to the Chennai Finance team for review and approval.

• Track branch expenses and ensure proper documentation and timely submission of records.

1. Compliance & Documentation

• Maintain employee insurance records, including Workmen’s Compensation documentation where applicable.

• Track employment contracts, insurance renewals, customer site-access requirements, and other compliance-related documents.

• Coordinate with external consultants and Chartered Accountants for documentation and information requests.

• Ensure adherence to company policies, documentation standards, and internal approval procedures.

1. Corporate Office Coordination

• Act as the primary coordination point between the Pune branch and the Chennai corporate office for routine HR and administrative matters.

• Ensure timely submission of reports, records, expense statements, and other required information.

• Independently follow up on pending approvals, documentation, vendor requirements, and operational tasks.

Mandatory Requirements

• 5+ years of relevant experience in HR administration, general administration, and office operations.

• Practical experience managing day-to-day administrative and employee-related activities independently.

• Good working knowledge of MS Excel, expense tracking, record maintenance, and documentation.

• Strong English communication skills, with the ability to coordinate independently with the Chennai corporate office.

• Basic accounting and expense-management knowledge, including invoice verification, petty cash, and expense reporting.

• Strong organizational skills, attention to detail, follow-up discipline, integrity, and a sense of responsibility.

• Ability to manage multiple responsibilities with minimal supervision.

• Candidates with combined HR, administration, and accounting-support experience will be preferred over purely accounting-focused candidates.